Privacy Policy
Your data and your choices
Updated: 4 October 2026
Who we are
EaseMyRenewals ("we", "us") is run by Shrikant Kamble, trading as Easemyrenewals, based in Letterkenny, Co. Donegal, Ireland. Shrikant Kamble is the "controller" of your personal data, which means we decide why and how it is used.
Contact for anything about your data: easemyrenewals@gmail.com. If you need our full postal address, ask us by email and we will give it to you.
What the app does with your data
EaseMyRenewals helps you keep track of renewals, bills, subscriptions, insurance and similar dates, and reminds you before they fall due. To do that we store the information you enter in your account and send you reminders. We do not sell your data and we do not show advertising. Nothing you enter is shared with another person unless you choose to share it.
The data we process, why, and our legal basis
Account details: email address, name, sign-in method (email, Google or Apple), account ID, language, a profile photo if you add one, and optional details such as phone number, date of birth, gender and address. Used to create and secure your account and run the app. Basis: contract (Article 6(1)(b) GDPR).
Your renewal records: the type of renewal, dates, provider names, amounts, policy, account or reference numbers, notes, and for some types identity numbers such as a passport, driving licence or visa number. Used to store your renewals and remind you. Basis: contract.
Health-related reminders: vaccination and appointment records, including any notes you type. Used to remind you of what you choose to record. Basis: your explicit consent (Article 9(2)(a)), asked before you can create one. You can withdraw it at any time in Privacy choices.
Reminders and notifications: your device notification token and the reminders we schedule. Reminder wording for health items is generic and does not name the vaccination or appointment. Basis: contract.
Household sharing: who you connect with, which records you share, and whether each person may only view or also edit. Used to share records with the people you choose. Basis: contract.
Documents you scan or upload: the text is read on your device. When you upload an electricity bill so we can read the tariff, the file is uploaded temporarily to our storage, read by our server and deleted straight afterwards; the details read (supplier, rates, dates) are saved in your record. Basis: contract.
Subscription and purchases: whether you have Premium, and the store purchase record handled by Apple or Google and RevenueCat. We never see your card details. Basis: contract and legal obligation for accounting records (Article 6(1)(c)).
Usage and crash reports: anonymous app usage and crash information, device model and operating system. Off until you say yes. Basis: your consent (Article 6(1)(a)). You can switch it off at any time in Privacy choices.
Messages to us: anything you send to easemyrenewals@gmail.com or in account deletion feedback. Used to reply and deal with your request. Basis: legitimate interests (Article 6(1)(f)).
Security records: technical logs kept to run and protect the service. Basis: legitimate interests (protecting the service and its users).
Records about other people
Some records mention other people, for example a spouse, a named driver, a tenant, a child or a pet. Please only enter details about another person where you are entitled to, and share a record with someone only if that is appropriate. If you are a person named in someone else's record and want it corrected or removed, contact us.
Who we share your data with
We use these companies to run the service. They process data for us under their own terms and data protection commitments:
Google (Firebase and Google Cloud): account sign-in, the database (stored in the EU, multi-region "eur3"), file storage (Frankfurt), most of our server functions (which run in Belgium, in the EU; the functions that deliver push notifications run in the United States), push notifications, and, only if you agree, usage and crash reports.
RevenueCat: manages Premium subscriptions. It receives your account ID and purchase status.
Apple and Google (App Store and Google Play): take payment and manage subscriptions. We do not receive your payment card details.
Wix: hosts the easemyrenewals.com website.
We do not share your records with insurers, suppliers or advertisers. We may disclose data where the law requires it.
Transfers outside the EU/EEA
Our database (Firestore, multi-region EU), file storage (Frankfurt) and most of our server functions (Belgium) are in the EU. Some processing, for example the functions that deliver push notifications, runs in the United States, and Google, RevenueCat and Apple are or may be US companies. Where personal data goes outside the EU/EEA it is protected by the safeguards these providers rely on: an EU adequacy decision (such as the EU–US Data Privacy Framework where the company is certified) or the EU Standard Contractual Clauses. You can ask us for details.
How long we keep your data
Your account and records: until you delete your account. Deleting your account deletes your profile, your records, your access to other people's records, your connection codes, queued notifications and uploaded files, and your sign-in.
Backups: we do not keep long-term database backups. The database keeps recent versions for about one hour; files you upload and later delete can be recovered by us for 7 days and are then removed.
Reminders already scheduled for a deleted record: removed with the record.
Technical logs: kept for 30 days. Administrative audit logs kept by Google for security can last longer (up to 400 days) but contain no record content.
Messages to easemyrenewals@gmail.com: kept while we deal with your request and for up to 12 months afterwards.
Purchase and accounting records: kept as long as the law requires, held by Apple, Google and RevenueCat.
Usage and crash reports (only if you agreed): kept by Google for a limited period, up to 2 months.
Your rights and how to use them
You have the right to access your data, correct it, delete it, restrict or object to its use, receive it in a portable format, and withdraw consent at any time without affecting what happened before.
Delete your account: in the app, in your profile, choose to delete your account. This does not cancel an Apple or Google subscription. Cancel that in the App Store or Google Play first, or you will keep being charged.
Privacy choices: in the app, open the Privacy Policy page and use the Privacy choices button. Switch usage and crash reports on or off, and withdraw your health consent (this deletes your health reminders).
Anything else (a copy of your data, correcting something, an objection): email easemyrenewals@gmail.com. We reply within one month and tell you if we need longer. We may ask you to confirm it is you, using details we already hold.
If you are unhappy with how we handle your data, please tell us first. You also have the right to complain to the Data Protection Commission (Ireland): www.dataprotection.ie.
Sharing records with other people
Records are private to you. Nothing is shared unless you choose a person and a record. You decide whether that person can only view the record or may also edit it. You can stop sharing, or disconnect from a person, at any time on any plan, and their access ends at once. If your Premium subscription ends, your connections end too, and sharing between you and the people you were connected to stops in both directions. We cannot take back a screenshot or copy someone has already made.
Children
The app is not for children under 16. Do not create an account for a child. If you enter details about a child (for example a vaccination), you are responsible for having the right to do so.
Security
Data is held in Google's secure infrastructure, in transit over encrypted connections. Access to each record is limited to its owner and the people the owner chose, enforced by our database rules. No system is perfectly secure. If a breach puts your rights at risk we will tell you and the Data Protection Commission as the law requires.
Automated decisions
We do not make decisions about you by automated means that have legal or similarly significant effects. The app shows reminders and cost figures calculated from what you enter; they are information, not decisions.
Changes to this policy
We will update this page when what we do changes and show the date above. If a change affects how we use your data in a way you would not expect, we will tell you in the app.